Essential updates on hiring, registration, and interviews.
Poland tightens rules for hiring foreign workers
From 1 July 2025 (Special Permission) and 1 August 2025 (Work Permit), Polish employers must upload employment contracts for new foreign hires to the online Praca platform before they start work. Previously, contracts for foreign employees didn’t need submission. Without this step, the foreign national cannot begin employment. Breaching the rule risks fines and possible loss of the worker’s authorisation. The change applies only to staff hired on or after the relevant dates, aiming to ensure greater oversight of foreign employment in Poland.
Thailand sets deadline for new single window (SW) System Registration
All Board of Investment (BOI)-promoted companies in Thailand using the Single Window (SW) system for work permits and visas must register a new user account. Identity checks are via the Thailand Digital ID (ThaiID) app for Thai representatives and email for foreign nationals. Existing accounts can be used until 31 August 2025, but are deactivated once a new account request is made. From 1 September 2025, old accounts will be permanently closed, so registration must be completed beforehand to avoid losing access.
Malaysia introduces improved online interview process in ESD system
From 6 August 2025, Malaysia’s Expatriate Services Division (ESD) will bring in a new and improved online company interview feature within the ESD Online system. Until now, interviews have not been part of the work pass application process. For applications requiring an interview, companies will be notified directly through the
platform and can choose the earliest available slot when rescheduling. Clearer instructions on documents for Employment Pass (EP) and Professional Visit Pass (PVP) applications will also be provided. The changes are designed to make the process smoother, more transparent, and in line with the Immigration Department of Malaysia’s rules.
Sources:
https://www.fragomen.com/insights/thailand-mandatory-online-registration-for-companies-using-the-single-window-system.html
https://www.fragomen.com/insights/poland-new-rule-requires-submission-of-employment-contracts-online.html
https://www.fragomen.com/insights/malaysia-enhanced-online-interview-feature-for-certain-applications-forthcoming.html